Booking Checklist for School Field Trips

• No additional discounts or coupons, including the IMAX TEACHER PREVIEW Pass, are accepted with a group reservation.
• Try to have two possible dates available when you call to book, as some days and times may already be sold out or booked as another film.
• Have a close estimate of the number of students and adults that will be attending the film. Seats can sell quickly, and we would hate for anyone to be left out! *Please note that final numbers are due two weeks prior to show date.* A 20% cancellation fee will apply for decreasing attendance or cancelling a group reservation less than two weeks prior to reservation date, especially in the months of March and April. Payment is due in full upon arrival. We do not accept Purchase Orders at this time.
• Groups may be dropped off and picked up at the front of the Museum on Belleville Street or you may choose to use the rear parking lot accessed via Superior or Douglas Streets.
• Depending on time of day and size of group, we may not be able to accommodate walk up concessions. We recommend purchasing concessions in advance OR arriving 30-45 minutes before show time. To receive discounted concessions and to ensure that your order is ready upon arrival, please consider pre-purchasing.

Two Weeks before Your Trip

• Review booking confirmation details sent by the group booking coordinator for theatre visit requirements, regulations and payment information.
• Review your goals for your visit. Use the educator resource guide to help interest the students in the topic. Film guides are available once the group is booked for a film. Some films may not have guides available.
• Orient chaperones by sharing your field trip goals.
• Book your school group concession package.
• Ensure you have the required number of chaperones for your group size (1 chaperone per group of 15-29, 2 chaperones per group of 30-59 etc)
• Obtain check payable to the Royal BC Museum, 675 Belleville Street, Victoria BC V8W 9W2 or payment can be made on a Visa, MasterCard or American Express card. No other discounts or coupons, including the IMAX® Teacher Preview Pass, are accepted with a group reservation. Pre-purchased concession packages must be made payable to the National Geographic IMAX Theatre.
• All group sales are final and non-refundable.

One Week before Your Trip

• Contact group sales with a final count of the total number of students and adults you will have for the trip.
• Check on bus reservation and schedule to ensure you arrive 30 minutes prior to start of the film.
• Complete pre-visit classroom activities that integrate your curriculum with your field trip.
• Review schedule and plans for the trip with students
• If you have pre-purchased a concession package, call Laurelie Martinson at (250)480-4887 ext. 5 with the final count of how many concession packages you will need. Pre-arranged concession packages are non-refundable and are made payable to the National Geographic IMAX Theatre at the concession counter by check, Visa, MasterCard or American Express.

On Arrival

• Arrive at least 30 minutes before your scheduled show time. If you are not seated immediately, please be patient, as there may be a previous show still running. Please call (250)356-8096 (box office supervisor) to report if you will be arriving late.
• The theatre is located in the Royal BC Museum on Victoria’s Inner Harbour at 675 Belleville Street.
• Upon arrival, the lead teacher should check in at the box office for payment and pick up the group’s tickets.
• If concessions have been pre-purchased an IMAX employee will help teachers or chaperones distribute the concession packages as students enter the auditorium. It will be the responsibility of the group leader to make sure that only those that have purchased concessions pick them up.
• Please note that all concession must be purchased prior to the scheduled show time. All films are required to start on time.
• Restrooms are located near the National Geographic Store to the right of the concession